Law firms, notaries and bailiffs
PrivaSearch is software that lets your team search its own client files with Claude, ChatGPT or Mistral Vibe, after names, BSNs (Dutch citizen service numbers) and addresses have been replaced by pseudonyms and a colleague has checked that. For a law firm, notary's office or bailiff's office, that means: querying litigation files and deeds with source references, without the AI knowing who your client is.
A litigation file contains the data of your client, the opposing party and witnesses. None of them agreed to a chatbot.
PrivaSearch replaces names and numbers with pseudonyms, and a colleague releases every document.
An answer comes with the passage and the page, so you can find it again in the client file.
What you use AI for
A firm searches through stacks of documents in which everything has to be exactly right: who, when, which article. An assistant helps there, if it does not need to know the names.
Finding what a witness stated, which deadline was agreed or which position the opposing party took, with the page.
Finding notice periods, liability clauses and penalty clauses in a folder full of agreements.
Searching deeds of transfer, articles of association and wills for a provision, without the AI knowing who they are about.
Finding service of documents, attachments and payment arrangements per case, with the debtor's data replaced.
Which rules apply
In a legal profession, confidentiality weighs heaviest. It requires that you know where every document goes, even when an assistant reads it.
The question we hear most often
No tool does that for a firm, PrivaSearch included. The GDPR and the AI Act place the obligations with you as the controller. What your firm arranges itself, and what PrivaSearch does to help:
PrivaSearch is designed for the GDPR. The assessment of your situation remains yours and that of your data protection officer or lawyer.
How it works
The AI only receives text that a colleague has released, with pseudonyms instead of names. See how it works.
The difference
| Topic | WithoutUploading a client file to a chatbot | WithPrivaSearch between your client file and your assistant |
|---|---|---|
| What the AI sees | The entire client file, with names, BSNs and addresses. | Released passages with pseudonyms. |
| Check beforehand | None. | A mandatory review by a colleague. |
| Who may see it | Whoever uploads it, outside any arrangement for the client file. | Only the members of the project. |
| What is recorded | Nothing. | Every view, search and release in the activity log. |
| Where the originals are | With the provider of the chatbot. | In data centres in the EU. |
What you type into the assistant yourself goes straight to it, outside PrivaSearch. So ask about the role or the pseudonym, not about the person.
Frequently asked questions
No tool does that for you. Your firm arranges a lawful basis, a data processing agreement, a DPIA where one is required, an AI policy, AI literacy and professional secrecy itself. PrivaSearch does the technology: pseudonymising before the AI, a mandatory review, permissions per project, the activity log, storage in the EU and a starter document for your AI policy and your DPIA.
The entire client file then goes to the provider, with the data of client, opposing party and witnesses. That sits poorly with the duty of confidentiality and with data minimisation. With PrivaSearch, the assistant only searches released passages with pseudonyms.
No. The link between pseudonym and person is kept in a separate vault with a key per organisation, and there is no function for the assistant there. Revealing is only possible in PrivaSearch itself, by a project member with write access, and every reveal goes into the activity log. Every project member can open the original in PrivaSearch; that is logged too.
Yes. A passage comes back with a short reference to the document and the page, so you can check the answer in the client file itself.
Yes. Every profession with a duty of confidentiality has the same problem with a client file in a chatbot. The permissions per project make sure that only those who belong to the case see the documents.
Nothing of that project. Only the members of a project see the documents and the passages, and a connected assistant only searches projects the user is a member of.
Sources
The legislation and the pages of the supervisory authority were consulted on 3 November 2026. If you see something that is no longer correct, email us at privacy@privasearch.ai.
Updated on
We show it with fictitious client files from your sector: upload, detection, review, search and the connection with your AI assistant. Afterwards you'll know exactly what your team can use safely.
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