PrivaSearch
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Pricing

One price for your whole firm. Not per user.

Everyone can join in: the partners, the assistants, the intern. You pay by the number of employees at your firm, not by the number of people who happen to sign in. Everything is included — search, pseudonymisation, the paperwork and the mandatory AI training.

Up to 10 employees

€175a month, per organisation

one fixed amount for the whole firm

  • No price per user, everyone joins in
  • 2,500 pages processed a month
  • One-off setup by us
Book a demo →

Up to 25 employees

€350a month, per organisation

one fixed amount for the whole firm

  • No price per user, everyone joins in
  • 6,000 pages processed a month
  • One-off setup by us
Book a demo →

More than 25 employees

On requestwe work it out together

depending on size, volume of client files and SharePoint

  • No price per user, everyone joins in
  • Page volume by arrangement
  • Setup and roll-out per department
Ask for a proposal →

Every price is per organisation per month, not per employee and not per user. The amounts are excl. VAT. After a demo you get a fixed proposal, with the subscription and the one-off setup listed separately. Contract term twelve months. See PrivaSearch next to the alternatives.

Always included

No modules, no extra charge per component.

  • Search in your own client filesPersonal data is detected and replaced before anything goes to an AI model, and nothing is searchable until a person has approved the review.
  • The paperwork that goes with itAI policy, DPIA starter document, register entry and the lawful basis with the balancing of interests — generated from your own setup, not from a template.
  • The mandatory AI trainingAI literacy training in line with Article 4 of the EU AI Act, for every employee, with periodic refreshers and an overview per person.
  • Audit log and access managementEvery action recorded with a readable label, mandatory two-step verification and device verification per user.
  • Connection with your AI assistantSearch from your AI assistant via MCP with OAuth, within the same permissions and project boundaries.
What it replaces
  • Having an AI policy drafted · separate project, one-off
  • DPIA by a consultant · separate project, per processing activity
  • AI training per employee · per person per year
  • Separate AI licence per employee · per person a month
  • Unmonitored use of chatbots · no invoice, but a risk

Why no price per user

A price per seat makes the problem bigger.

If you pay per user, you give access to a handful of people. The rest simply carry on — on their own phone, in a chat window nobody is watching. Exactly the risk you wanted to solve.

Additional

Only if you need it.

No mandatory bundles. These components take work or computing capacity that not every firm uses, so you only pay for them when you take them.

Frequently asked questions

What you probably want to know.

Why is the price above 25 employees on request?
Because the price then depends on your volume of client files, the number of departments and whether you connect SharePoint. We look at that in a twenty-minute demo, and afterwards you get a fixed proposal: one amount a month for your whole organisation, with no extra charge afterwards. Up to 25 employees the price is fixed: €175 or €350 a month.
Who counts as an employee?
Everyone who works at your firm, whether or not they use PrivaSearch. That's deliberate: the AI training you get applies to your whole workforce. Part-timers count as one person.
Is there a free version or a trial account?
No. An account is always paid, and we don't set up a trial environment with your real client files. We do show you in a twenty-minute demo what happens to fictitious documents from your sector.
What happens if we go over the page volume?
Then you order more, at the rate per 1,000 pages stated in your proposal. The service keeps working and no documents are refused — the bundle is there to cap the costs, not to cut you off.
What do I pay the one-off setup for?
For setting up your organisation, projects and roles, going through your AI policy and DPIA, and training the people who will review documents. That's work we do per firm, not something you have to figure out yourself.
Is there a contract term?
Twelve months. After that, cancellable monthly. The setup fee is invoiced on signing, the subscription yearly in advance — or monthly, at an extra charge.
What happens to our data if we stop?
Originals and derived data are deleted in a controlled way at your request, including the pseudonym mappings, with proof of deletion. Statutory retention obligations and any legal hold take precedence.
Honest about what you're buying. The generated documents are starter documents, not legal advice: a lawyer or data protection officer has to check them against your situation. Automatic detection of personal data is never complete — that's why the human review is mandatory and can't be skipped.

Further reading

What you get for it.

See in twenty minutes what happens to your documents.

We show it with fictitious client files from your sector: upload, detection, review, search and the connection with your AI assistant. Afterwards you'll know exactly what your team can use safely.

Book a demo →